Privacy Notice

This privacy notice has been prepared by MilSOFT Yazılım Teknolojileri A.Ş. (MilSOFT Software Technologies Inc., “MilSOFT”) as the data controller under the Turkish Personal Data Protection Law No. 6698 (“KVKK”), to inform people who visit the milsoft.com.tr website and use its forms.

Data controller: MilSOFT Yazılım Teknolojileri A.Ş., Üniversiteler Mahallesi, İhsan Doğramacı Bulvarı No:25, ODTÜ Teknokent, Çankaya / Ankara, Türkiye. Phone: +90 312 292 30 00. Email: [email protected].

Your name, email address, request type and message, and the phone number and organisation you may add, shared through the contact form, are processed to assess your request, reply to you and carry out the communication about it. If the form was opened from a product, publication or event page, that page is recorded with your request.

Your name and phone number shared through the “Let us call you” form are processed to call you back as requested.

Your name, email address and organisation shared through the brochure and publication download forms are processed to give you access to the document you asked for and to keep a record of the download request.

If you tick the commercial electronic messages option in a form, your name and email address are processed to send you emails about MilSOFT’s products, events and announcements. This option is voluntary; leaving it unticked does not affect your request.

During your visit, transaction security data such as your IP address, browser and device information and time of access are processed to keep the website secure and available, to prevent automated and malicious form submissions and to fix errors. If you allow analytics and marketing cookies, data on how the website is used is processed for the purposes described in the Cookie Policy.

Within the limits of the purposes above and in line with Articles 8 and 9 of the KVKK, your personal data may be transferred to the suppliers MilSOFT works with: the server and infrastructure providers that host the website, the content delivery and security provider Cloudflare, the corporate email service provider and, if you allow cookies, the analytics and advertising measurement providers Google (Google Analytics) and LinkedIn (LinkedIn Insight Tag). Where there is a legal obligation, your data may also be shared with the competent public authorities.

As some of these providers process data on servers outside Türkiye, these transfers are transfers abroad. Transfers abroad are carried out in line with the safeguards set out in Article 9 of the KVKK, such as the standard contracts published by the Personal Data Protection Board.

MilSOFT does not sell your personal data and does not share it with third parties other than those listed above.

Your personal data is collected electronically, by automated and partly automated means, through the website’s forms, cookies and server logs.

Assessing the request you send through a form, replying to you and giving you access to documents rely on the legal grounds in Article 5(2)(c) of the KVKK, being directly related to the establishment of a contract, and Article 5(2)(f), MilSOFT’s legitimate interest, provided that it does not harm your fundamental rights and freedoms. Processing transaction security data also relies on legitimate interest under Article 5(2)(f).

Sending commercial electronic messages and using analytics and marketing cookies rely on your explicit consent under Article 5(1) of the KVKK. You can withdraw your consent at any time: for commercial messages by writing to [email protected], for cookies through the “Cookie settings” link at the bottom of every page.

Under Article 11 of the KVKK, you may apply to MilSOFT to learn whether your personal data is processed; to request information about it if it is; to learn the purpose of processing and whether the data is used accordingly; to know the third parties in Türkiye or abroad to whom it is transferred; to request its correction if it is incomplete or inaccurate; to request its erasure or destruction under the conditions in Article 7 of the KVKK; to request that the correction, erasure or destruction be notified to the third parties to whom the data was transferred; to object to a result against you arising from the analysis of the data exclusively by automated systems; and to claim compensation if you suffer damage because your personal data was processed unlawfully.

You can send requests concerning these rights to MilSOFT, in line with the Communiqué on the Procedures and Principles of Application to the Data Controller, in a letter that includes your name, surname, signature (for written applications), Turkish ID number (for foreign nationals, your nationality and passport or ID number), your address for notifications, your email address and phone number if any, and the subject of your request.

You can send the signed letter to MilSOFT Yazılım Teknolojileri A.Ş., Üniversiteler Mahallesi, İhsan Doğramacı Bulvarı No:25, ODTÜ Teknokent, Çankaya / Ankara, Türkiye, or send it, signed with a secure electronic signature or mobile signature, or from an email address you have previously given to MilSOFT and that is registered in our systems, to [email protected].

Your request will be concluded free of charge as soon as possible and within thirty days at the latest, depending on its nature. If the process requires an additional cost, the fee in the tariff set by the Personal Data Protection Board may be charged.